Office Manager
BSC America
Tallahassee, FL
Full-time
Administration / Clerical
Posted on September 22, 2021
Office Manager
Tallahassee Auto Auction has a full time opening for an experienced Office Manager with a strength in Accounting. This position is comprised of accounting and administrative support functions. Ideal candidate should possess prior experience in a similar position, excellent verbal/written and organizational skills, and an ability to handle multiple priorities. EXCEL experience strongly preferred. Minimum AA degree, BS degree, a plus. Competitive salary and benefits package.
- Process accounts payable and receivable including enter and verify bills, invoices, and purchase orders, ensuring compliance
- Process payments, deposits, and post into the system
- Reconcile customer and vendor accounts
- Set up and maintain financial records in paper and cloud-based file systems
- Process payroll/timesheets and make sure that all staff are correctly following payroll practices
- Maintain confidentiality regarding organization’s financial and personnel information
- Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff
- Collaborates with HR Department to ensure the implementation of all policies and procedures for new hire and terminating employees.
- Establish and maintain effective filing systems (both digital and physical).
- Establish and monitor procedures for record keeping
- Ensure security, integrity and confidentiality of data
- Oversee adherence to office policies and procedures
- Analyze and monitor internal processes
- Prepare operational reports and schedules to ensure efficiency
- Co-ordinate schedules, appointments and bookings
- Monitor and maintain office supplies inventory
- Review and approve office supply acquisitions
- Handle customer inquiries and complaints
- Manage internal staff relations
- Maintain a safe and secure working environment
Education and Experience
- High school diploma with a number of years administrative and supervisory experience
- Knowledge and experience of accounting, data and administrative management practices and procedures
- Knowledge of clerical practices and procedures
- Knowledge of human resources management practices and procedures
- Knowledge of business and management principles
- Computer skills and knowledge of office software packages
Key Competencies
- Communication skills
- Problem analysis and assessment
- Judgment and problem solving
- Decision making
- Planning and organizing
- Work and time management
- Attention to detail and high level of accuracy
- Delegation of authority and responsibility
- Information gathering and monitoring
- Coaching skills
- Initiative
- Integrity
- Adaptability
- Teamwork and collaboration