Clerk/Treasurer
City of Mattawa
OFFICE MANAGER/CLERK-TREASURER
The City of Mattawa is seeking applications for the position of Clerk/Treasurer. Applicants must possess a high school diploma or GED certificate. Position opened until filled. A complete application packet(s), including minimum qualifications, may be picked up at City Hall, City of Mattawa, Monday thru Friday 8:30 am to 4:30 pm. For further information please contact the City of Mattawa at 509-932-4037 or amartinez@cityofmattawa-wa.gov.
The City of Mattawa is an Equal Opportunity Employer.
Appointment and removal.
The office manager/clerk-treasurer is appointed by the mayor pursuant to any process approved by the city council.
Scope of authority.
The clerk/treasurer shall be the chief financial officer for the city, under the direction and authority of the mayor. The clerk/treasurer shall provide for the management and administration of the investments, revenues and expenditures of the city in accordance with the applicable laws of the city and the state of Washington. The position of clerk/treasurer is responsible for serving as the custodian of all official city records and documents and as clerk to the city council. This position ensures the preparation and distribution of official notices, and conducts various administrative and analytical assignments related to city organization and operations. The clerk/treasurer performs the duties specified by state law for a city clerk in a non charter code city. The city clerk is appointed by the mayor pursuant to any process approved by the city council.
Duties.
The office manager/clerk-treasurer shall have the following specific duties, powers and responsibilities, in addition to others provided in this chapter or otherwise:
- The clerk/treasurer performs the duties specified by state law for a clerk and treasurer in a non charter code city;
- Under the direction and authority of the mayor, the clerk/treasurer shall organize and supervise the financial operations of the city;
- Receive and safely keep all moneys of the city and disburse said funds in accordance with applicable city ordinances, policies, state laws and regulations;
- Act as official auditing officer for the city and sign and approve all vouchers and warrants;
- Hold all sales of all property upon which a judgment of foreclosure and sale has been issued;
- Assist the mayor as directed in the preparation of the annual budget and annual reports;
- With the consent of the mayor, invest the city’s funds in a qualified public depository maintaining such investments in a secure manner in accordance with applicable state laws and regulations;
- Supervise the work of customer service clerk and deputy clerk/treasurer.
- Provide advice and information to the mayor regarding state and/or federal rules and regulations for municipal finance and accounting;
- Maintain the city’s financial records in accordance with the rules of the State Auditor as may be amended from time to time;
- Maintain awareness of new developments in municipal finance through review of appropriate professional literature and attendance at conferences and workshops as approved by the mayor;
- Perform such additional duties as may be required by law or as may be directed from time to time by the mayor.
- Perform Deputy Clerk, Customer Service Clerk duties as necessary.
- All duties as performed as Office Manager.
Qualifications.
The office manager/clerk-treasurer shall have education and experience in finance and clerk functions sufficient for the performance of the duties of this position.
Compensation.
The office manager/clerk-treasurer shall be considered a management position and be considered exempt from Fair Labor Standards Act non management provisions. The salary and benefit levels shall be established by the city in its annual budget process. The range is $18.00 to $30.00 per hour.