Comptroller

Harrison County Board of Supervisors   Gulfport, MS   Full-time     Accounting
Posted on March 27, 2024

HARRISON COUNTY, MISSISSIPPI

JOB DESCRIPTION 

JOB TITLE: Comptroller 

DEPARTMENT: County Administrator 

FLSA STATUS: Exempt 

REPORTS TO: County Administrator 

POSITION CODE: 8810 

 

MAINTENANCE REVIEW DATE: March 25, 2024 CLOSING DATE: April 8, 2024 

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management's right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential, these include, but are not limited to: attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary. Should an incumbent/applicant be unable to perform the essential function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA), reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible

JOB OBJECTIVE: Responsible for overseeing the financial accounting and reporting of funds, assisting the County Administrator in preparing annual budget and quarterly reports, and maintaining the continuation of a fiscal and accounting program for Harrison County. 

ESSENTIAL JOB FUNCTIONS: 

  1. Shall in conjunction with the County Administrator, prepare the annual budget, quarterly reports on the budget and advise the Board of Supervisors any amendments or changes in the budget as necessary throughout the fiscal year, as well as other various and sundry duties not specifically described herein
  2. Provides reports to the Board of Supervisors, prepares financial statements and operating data, and special reports as required; develops and presents to the Board of Supervisors matters requiring their decision; develops and recommends budget
  3. For budget preparation, gather property assessment information from tax assessor, project Ad Valorem tax revenue for upcoming year, project other revenue for the year, and compile spreadsheets for each fund with YTD and other fiscal year activity. 
  4. Prepare worksheets to determine project cash needs for monthly investments to determine  surplus funds to be invested
  5. Prepare monthly claims for debt service payments; prepare other claims as they arise for payment of debt service; consult with municipal advisor (company) and County Administrator and Board of Supervisors for any debt issues as they arise. 
  6. Prepare various reports for Board of Supervisors, County Administrator and other departments on a monthly and quarterly basis
  7. Reconcile all health insurance and supplemental insurances to the invoice and to the payroll records each month
  8. Prepare monthly claims for record management, cell phone reimbursement, gaming transfers
  9. Reconcile road paving and bond funds
  10. Review Sand Beach fire pit rentals and community center rentals monthly
  11. Work in close contact with and assist various departments with monthly grant reporting requirements and other issues as they arise
  12. Act as liaison for the county with the independent auditors and prepare several audit work papers and spreadsheets
  13. Assist Bookkeeping Department, Receipts Clerk and Payroll Clerk as issues arise; assist with yearend payroll and 1099 processing
  14. Attend monthly board meetings as required and present information as needed
  15. Prepare year end grant work papers and review grant files from the various departments within the county
  16. Assist outside entities/parties with any financial information requests or audit confirmations
  17. Input beginning balances into accounting system at start of each year; prepare final year end budget adjustments as needed and annual tax guide
  18. Review inventory, any changes in fixed assets annually, open purchase orders, and processing of invoices monthly
  19. Keeps abreast of current trends and practices in field of expertise; responsible for attending all meetings of the Board of Supervisors, to answer questions regarding the financial condition of County funds and status of investments. 

SECONDARY DUTIES AND RESPONSIBILITIES: 

  1. Other related duties as required 

SUPERVISORY RESPONSIBILITIES: Clerical Staff 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: 

  • Knowledge of governmental accounting.
  • Knowledge of State statutes and budgetary guidelines. 
  • Familiarity with governmental accounting standards
  • Knowledge of single audit compliance guidelines. 
  • Strong computer skills and knowledge of computer programs 
  • Proficiency with Microsoft Office Suite. (Word, Excel, PowerPoint and Access)
  • Ability to learn new software as necessary
  • Strong analytical skills 
  • Must be able to work with a heavy work-load
  • Perform a wide variety of duties and responsibilities with accuracy and speed under pressure of time sensitive deadlines
  • Ability to maintain confidentiality of information processed or prepared. 
  • Strong organizational skills essential
  • Ability to communicate effectively, both orally and in writing. 
  • Must possess positive, professional managerial and interpersonal skills
  • Ability to supervise other employees
  • Ability to make judgement calls, both verbal and written

EDUCATION AND EXPERIENCE REQUIRED: 

  • Bachelor's Degree in Accounting. Must be a CPA 
  • Three (3) years' work experience with governmental work or audit experience. 
  • Any equivalent combination of education and experience 

ADDITIONAL REQUIREMENTS: 

  • Must possess a valid Mississippi Driver's License before employment and maintain licensure for duration of employment in this position. 
  • Must be a Certified Public Accountant 

SALARY RANGE: To be determined by the Board of Supervisors