Payroll Manager

Seton Hall University   South Orange, NJ   Full-time     Accounting
Posted on June 28, 2024
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Payroll Manager


Job No: 496408


Full Time/Part Time: Full-time


Location: South Orange


Categories: Administrator


The Payroll Manager directs the University's payroll function, supervises the Senior Payroll Analyst, files related to payroll taxes and tax return forms with ADP and issues employee W-2's. The Payroll Manager is responsible for the accurate and timely processing of the University's payroll, for the establishment of and adherence to University payroll practices and procedures, and for responding to employee requests for payroll information. The Payroll Manager also assists in the interface of the Banner payroll system to Banner Finance by reconciling fringe charge back.


Duties and Responsibilities:


Manages the processing of the University's monthly, bi-weekly and supplemental payrolls. Coordinates review of payroll within the Payroll Office, HR and Student Employment. Preforms edit reviews to ensure proper generation of taxable income as it relates to employment status and benefit deductions. Calculates and assigns imputed income to employees related to graduate tuition remission, unaccounted for expenses, sports camps, etc.

Prepares periodic ADP files for federal and state tax liabilities, and quarterly ADP files, including sick pay, for quarterly and annual tax returns (federal Form 941, NJ 927, Form W-2.) Prepares year-end reconciliation of ADP/ Banner Form 941 tax returns and Form W-2 totals. Processes and distributes Form W-2 Wage and Tax Statements to all employees.

Maintains the Payroll System within the Banner HR System, updating Banner payroll calendar, links to student system for FICA/Medicare exemptions, and tax rates for state unemployment and family leave. Communicates and responds to University personnel related to payroll processing and troubleshoots payroll issues. Oversees activity of Senior Payroll Analyst, direct deposit, tax withholdings, parking and garnishment data entry, and employment verification.

Assists the Controller's Office on payroll accounting issues, including fringe chargeback reconciliation, payroll bank account reconciliations, and unclaimed payroll checks.


Required Qualifications:


Bachelor's Degree and 5- 8 years relevant experience including payroll management and tax regulations. Excellent written and verbal communication skills. Very good skills with Microsoft Office (especially Word and Excel). Good understanding of payroll accounting.


Desired Qualifications:


Prior experience as a Payroll Manager, preferably within a college or university with more than 1,000 employees. Experience with an in-house, complex Human Resource System. Experience with Ellucian Banner preferred.


Licenses and Certificates:


Salary Grade:


AD190 - Administrative


Exempt/Nonexempt: Exempt


Physical Demands: General Office Environment


Special Instructions to Applicants:


Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.


Advertised: 25 Jun 2024


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